Facilities Manager
About Us
We have been a family-owned business for over 75 years, powering progress in health, security, and quality of life. Our products are key to the success of leading companies in medical devices, semiconductors, scientific analytics, and industrial systems. With locations in North America, Europe, and Asia, we are a trusted partner for cutting-edge technology manufacturers worldwide.
Main Objectives
Responsible for the maintenance, security and cleaning of our sites located in Pulborough and Southwater within the leasehold boundaries. The role has a high level of autonomy to manage the day-to-day work schedule so that all buildings and their infrastructure meet both our high operational standards as well as all electrical, mechanical and contractor safety requirements.
The role demands exceptional attention to detail with a flair for co-ordination and prioritising multiple tasks. The role requires the individual to have excellent communication skills as building a close working relationship with managers, and other interested parties is pivotal to the success of the department.
The successful running of the operation and requires a willingness to attend site outside of our core working hours in the event of an emergency and for disruptive planned works.
Key Responsibilties
- Co-ordinating all facility PPM’s, statutory fixed wire and appliance inspections and testing, and servicing of intruder, fire systems and CCTV to ensure we stay in legal compliance.
- Working alongside the Facilities Technician carry out in-house PPM tasks, safety checks, manage and main Facilities Ticket Requests and respond to facilities related emergencies liaising where necessary with site landlords to address issues under their control.
- Maintenance and monitoring of all facilities management systems such as Contractors, Fire & Security, CMMS and CCTV for both sites, ensuring we are always compliant.
- Manage all refurbishments, building projects, ESD flooring and facilities equipment moves as required, working alongside relevant department Managers, and contractors to ensure a safe, smooth execution.
- Support your direct reports in their development and ensuring that they have the correct tools and equipment to do carry out their duties, arranging cover, and acting as their first point of contact.
- Carry out all facilities department administrative tasks by maintaining all applicable records, logs, and databases, raising purchasing requisitions, authorising invoices for payment.
- Support the Operations Manager to carry out an annual strategic review to analyse the performance of the Facilities Management System, set objectives and Capex budgets.
- This position is the primary key holder and our security providers as a first point of contact at both sites and is part of the business continuity emergency response team.
- Responsible for maintaining the site key holder log and emergency responders logged with Avantguard, Securifix (EMCS) and Securitas (Southern Monitoring).
- Responsibility for adhering to the Company’s ISO 9001 Quality, ISO14001 Environmental and 45001 Health and Safety management systems.
Education/ Experience required
- Exceptional organisation skills and attention to detail.
- Good level of computer literacy including core Microsoft packages.
- Experience in using a CMMS is a distinct advantage.
- Pragmatic and professional manner with the ability to make clear and sensible decisions under pressure.
- Effective line management skills.
- Excellent communication skills with the ability to build effective working relationships with colleagues and external contractors is essential.
- Good knowledge and understanding of building management systems (Electrical, HVAC, Mechanical, Intruder, CCTV and Fire systems)
- Previous experience of selecting and managing suppliers and contractors including obtaining quotes, raising POs, and obtaining RAMS etc for ATW & PTW Systems.
- Previous experience maintaining effective PPM’s and building management systems.
- Experience in managing projects.
- Ability to carry out building fabric tasks when needed. Capable of using hand tools, and equipment in a safe responsible manner is essential.
- Work will include moving and lifting, working at height and candidates must therefore be physically fit to fulfil the requirements of the role.
- Certified to operate a forklift, scissor lift/MEWP is an advantage.
- A valid driving licence and access to a reliable vehicle is required for travel between sites.
TPA are a specialist recruitment agency recruiting on behalf of our client.
If you think you are a close fit for this position, please do apply and we will also register you for any upcoming positions that may be suitable.